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Curriculum & Assessment


Schedule of deadlines


The forms listed below have been created by the Office of Curriculum & Assessment for faculty curriculum development purposes. They are updated routinely at this site to ensure that the most up-to-date versions are available for faculty usage. We strongly recommend that these documents be downloaded from the Web each time they are needed to avoid the use of outdated forms.

Completed forms should be submitted to the Office of Curriculum & Assessment in SC 247.

File NameFile SizeLast Updated
Developing an Assessment Plan34 KB01/18/2005
General Ed Assessment Planning Form46.5 KB07/27/2012
General Ed Assessment Report Form77 KB07/27/2012
Program Assessment Planning Form36.5 KB10/13/2017
Program Assessment Report rev81.5 KB10/23/2018
rubric templates27.18 KB05/03/2016
File NameFile SizeLast Updated
Creating a Program Guidelines34.5 KB10/16/2006
Creating-Changing a Course Guidelines41.5 KB10/16/2006
Curriculum Office Log84.58 KB03/24/2018
Master Syllabus Guidelines36 KB08/26/2005
Program Change or Discontinuation Form48.5 KB10/23/2018
Program Proposal Form57.5 KB10/23/2018
Special Projects Contract42.5 KB10/19/2009

Processes: Creating a Program Checklist

This guide can be used for assistance when completing the Program Proposal Form, and is arranged by section according to the layout of the proposal form. This should be used in conjunction with the Program Proposal Process form to determine which sections need to be completed. Use the new Program Proposal Form, which is available in the Forms sections. A print version of the Creating a Program Checklist is also available.

The Program Proposal form is used for two purposes:

  1. To submit an idea for a program. In this case, the Preliminary Approval box needs to be checked.
  2. To submit a complete proposal for a program, after a preliminary proposal has been approved by the Vice President for Instruction. For complete proposals, the Final Approval box needs to be checked when submitting the form.
  • Program Details

    • Program name
    • Division and Department
    • Type of award (certificate or degree)
    • Effective term/year
    • Initiator
    • Provide complete information for each of the above areas in the designated locations in the expandable cell, Program Details.
  • Program Features

    • State the overall purpose and the major goals of the program.
    • List the criteria for entry into the program.
    • Estimate the projected enrollment, and provide a supporting evidence for the estimate.
    • Explain the potential connection between the proposed program and existing WCC programs.
  • Need

    State the need for the program, providing supporting evidence. A compelling argument must be made for using resources to add this program to the WCC curriculum.

  • Program Outcomes

    List statements that describes what student will know or be able to do after completing the program. The outcomes should reflect what the student will have gained from their participation in the coursework and other experiences the program provides.

  • Assessment

    Describe the methods that will be used to assess the effectiveness of the program. Explain how relevant data will be gathered, how this data will be used for program improvement, and who will implement the process.

  • Curriculum

    Complete the table by listing all the courses that students will take. Include the discipline code and course number, the number of credit hours and contact hours, the name of the course, and any pre- or corequisites. Construct the program as it should appear in the catalog. Associate degree programs must be listed in a semester-by-semester layout.

  • Budget

    Specify both start-up and ongoing costs in the areas listed.

  • Program Information

    Provide information for any of the sections that apply. This information will be included in the WCC Bulletin and website, and will provide students and advisors with critical information.

  • Signatures

    Ensure that all parties have signed and dated the form, before it is send to the Office of Curriculum & Assessment.

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Processes: Description of the Course Creation/Change Process

Minor Changes

    Minor changes to courses include correcting errors or clarifying the content in these areas:
  • Course title
  • Course description
  • Course discipline/number
  • Course objectives (minor editorial changes)

  1. The faculty Initiator completes and signs the cover sheet of the Course/Syllabus form and submits it to the Department Chair.
  2. The Department Chair/Director and the faculty of the department review the Course/ Syllabus form, and the Department Chair approves, denies, or returns the form to the faculty initiator. If approved, the form is given to the Dean.
  3. The Dean/Area Administrator reviews and approves, denies, or returns the Course/Syllabus form to the Chair for further consideration. If approved, the form is sent to the Office of Curriculum & Assessment.
  4. The Vice President of Instruction approves, denies, or returns the Course/Syllabus form to the Dean for further consideration. The Curriculum Office will notify the Dean, Department Chair, and faculty of the status.
  5. The Curriculum Development Specialist (CDS) enters the course information into Banner and the curriculum database. The CDS notifies enrollment services of new courses and changes.

New Courses, Major Changes, and Three-year Syllabus Review

    New courses, major changes to existing courses, and three-year syllabus reviews are reviewed by the Curriculum Committee. Major changes include:
  • Credit/contact hour changes
  • Distribution of contact hours
  • Pre- or corequisites
  • Course objectives (major changes)
  • Grading method change
  • General Education Requirement change
  • Honors section
  1. The faculty Initiator
    • For a new course
    • Determines need for the course through discussions with department members and deans and consults with any other departments that might be affected.
    • Completes the Course/Syllabus form.
    • For a major change
    • Completes the cover sheet and revises the Course/Syllabus form.
  2. The Department Chair/Director reviews, has the department review, and the Chair approves, denies, or returns the form to the Initiator for further consideration.
  3. The Dean/Area Administrator reviews, approves, denies, or returns for further consideration.
  4. The Curriculum Committee reviews and either recommends for approval by submitting it to the Vice President, or tables with recommended changes and returns the form to the Dean.
  5. The Assessment Committee reviews course and program proposals, and makes recommendations to the Curriculum Committee concerning the quality of the assessment information.
  6. The Vice President of Instruction approves, denies, or returns to Dean for further consideration.
  7. The Curriculum Development Specialist (CDS) enters the course information into Banner and the curriculum database. The CDS notifies enrollment services of new courses and changes.

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Processes: Creating/Changing a Course Checklist

This guide can be used for assistance when completing the Master Syllabus. It is arranged by section according to the layout of the form. This checklist can be used in conjunction with the Course Creation/Change Process document to determine which sections need to be completed. Use the new Master Syllabus Form, which is available in the Forms sections. A print version of the Creating/Changing a Course Checklist is also available.

  • Course Discipline Code, Title, Effective Term

    All three sections should be completed. The discipline code is the proposed or existing code and number. The effective term is the semester the change(s) will be implemented. Please review the curriculum deadline dates to determine the correct effective term.

  • Division Code, Department Code, and Organization (Org) Number

    All three sections should be completed. Check with the Dean's office for appropriate codes.

  • Don't Publish in Catalog, Time Schedule or on the Web

    If the course should not appear in publication or on the web, mark the appropriate box. Otherwise, leave blank.

  • Reason for Submission Section

    Mark all the boxes that apply. If making changes to the course that require submitting the entire Master Syllabus, check the 3-year syllabus review box.

  • Change Information Section

    Mark all the boxes that apply for the major and minor changes. Major Changes will be reviewed by Curriculum Committee. Consultation with all departments affected by this course is required before the form is signed by the Dean. If credit hours are changing, the Total Contact Hours will probably change also. Indicate this by marking the Total Contact Hours box.

  • Total Contact Hours -the total number of hours is increasing or decreasing.

    Distribution of contact hours - the hours remains the same, but the allocation of how they are used is changing.

  • Rationale for course or course change

    Provide an explanation for the new course or change to an existing course. Attach additional documentation if necessary.

  • Approval Signatures

    A Course/Syllabus form must have signatures from the Faculty/Preparer, Department Chair, and the Dean before it can be sent to the Office of Curriculum and Assessment for approval. Dean's must give permission for conditional approval by marking the box "Request for conditional approval" in this section.

  • Credit Hours

    List the credit hours. Variable credit is used for co-op or study problems.

  • Instructor contact hours per semester

    Show the distribution of hours and write the total. The C & A office can provide a list of classification types available for "other" hours if needed.

  • Grading options

    Select an option.

  • Prerequisites

    • Select a box to indicate the type of reading & writing scores needed. College Level Entrance Scores. All 100 and 200 level courses (except when specified otherwise) require the minimum College Level Entrance Scores in reading and writing, or completion of the equivalent developmental courses with a grade of "C", "P" (pass), or "S" (satisfactory). No Basic Skills Prerequisites. These courses do not have level I or level II prerequisites and do not require a minimum college level score to register for them. These are generally courses which are taken for personal interest.
    • Indicate if level I or II for all prerequisites. Level I Prerequisites. These are preparatory courses or placement tests that must be successfully completed before students are allowed to enroll in a course. They are enforced by the registration system. Level II Prerequisites. These courses, placement tests, or conditions are required before enrolling in a course, and are not enforced by the registration system, but will be checked by the instructor on the first day of class. Concurrent Prerequisite. When "concurrently" or "may enroll concurrently" appears next to a prerequisite, students will be allowed to register for the course if they have successfully completed the prerequisite course in a prior semester or are enrolling in the prerequisite course in the same semester.

  • Corequisites

    List the course(s) which must be taken concurrently with this course. Co-requisite courses must be taken during the same semester as the listed course. A registration will not be processed if there is a co-requisite course for which the student is not registered. If the student must repeat the listed course or its co-requisite, the registration system requires the student to register for both courses.

  • Enrollment Restrictions

    Note any that apply. Consent required. If this phrase appears in a course entry, the student must get approval from the instructor and/or department to register for the course, in addition to any prerequisites that are listed. If instructor consent is required, the registration system does not check the prerequisites on the student's record. It is the responsibility of the instructor to ensure all the requirements have been met. If instructor consent is optional, prerequisites are enforced by the registration system. Instructor consent is a requirement for all co-op, field experience, internship, and practicum courses.

  • Syllabus for transfer evaluation

    List the schools to which the C & A office should send a syllabus for a transfer equivalency evaluation. Indicate the course number and title for which an equivalency is being sought. Only courses that have Full Approval may request the transfer.

  • General Education

    Select an area and write explanations for each of the criteria listed.

  • Honors Section

    Indicate the criteria which apply.

  • Course description

    Brief statement of the purpose and content of the course. (Please limit to 500 characters.)

  • Course Outcomes

    Read the explanation for each section and respond accordingly.

  • Content Outline

    Indicate the major instructional objectives organized by topic, module, or unit.

  • Resources

    List new resources needed - including library resources, equipment, supplies - to support the course.

  • Student Materials

    Write the materials students will need and the approximate cost.

  • Equipment/Facilities

    Check the levels and facilities that will be used.

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Due Dates, Forms & processes


Current Curriculum Development and Update, Class Schedule and Book Due Dates information is available in a downloadable document - Schedule of deadlines.


A list of course and program forms available for download, to be completed, and returned to the Curriculum and Assessment Office.


Descriptions of the program and course approval process along with helpful checklists for completing related materials.

View all sections.

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