Washtenaw Community College

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Student Connection

Academic Intervention Program

The primary purpose of the Academic Intervention Program is to promote retention and academic success. It is the College's intention to identify students who are showing signs of significant academic struggle and provide support and services to assist them in meeting their educational goals.

Definition

Washtenaw Community College wants to ensure that all students make satisfactory progress toward achieving their educational goals. The fundamental standard of academic progress is the completion of attempted credits and the attainment of a minimum cumulative grade point average (GPA) of 2.0. As a safeguard against further academic struggle, interventions and restrictions may apply immediately in the case of the courses listed below* or after a student has attempted a minimum of 12 credit hours (which includes developmental courses) and failed to maintain a cumulative GPA of 2.0. These interventions will be applied at the time of the student's next enrollment.

*Many of the following courses do not calculate into the grade point average but a student enrolled in these courses who does not successfully complete the entire course in one semester will receive immediate academic intervention as described in this procedure. Successful completion is defined as receiving one of the following grades: A (superior), B (excellent), C (average), S (satisfactory) or P (pass).

  • REA 040
  • REA 050
  • REA 051
  • REA 070
  • REA 071
  • ENG 050
  • ENG 051
  • ENG 060
  • ENG 061
  • ENG 064
  • ENG 065
  • ENG 067
  • ENG 090
  • MTH 034
  • MTH 067

The student must do one of the following for each class on the above list that has been attempted but has not been successfully completed:

  • Take the course again and complete it successfully
    (REA 040, REA 050, REA 051, ENG 064, and ENG 067 are no longer offered. Choose the appropriate option below and talk to a counselor or advisor.)
  • OR
  • Successfully complete a higher level course in the same area such as Reading or Writing, as recommended by a counselor or advisor
  • OR
  • If the course is a Reading course (REA 040, REA 050, REA 051, REA 070, REA 071, ENG 064, ENG 065), achieve a College Level Reading score on the COMPASS test.

Elements

Academic progress is evaluated after a student has attempted 12 or more credits or at the end of a semester in which the student has enrolled in one or more of the courses attempted from the list above.*

Good Standing

Cumulative GPA of ≥2.0 (greater than or equal to 2.0). A student is in Good Standing when he or she has a cumulative GPA of ≥2.0 and successfully completes each course attempted from the list above.*

Academic Intervention Steps

Step 1: Academic Caution Status:

A student is placed in Academic Caution Status,

  • if after having attempted 12 or more credits, his or her cumulative GPA 2 < is.0 (less than 2.0)
  • OR
  • if he or she does not successfully complete each course attempted from the list above.*

Academic Caution Process

  1. The student is notified by mail that he or she has been placed in Academic Caution Status. A letter will be mailed to the student on the second work day after grades are posted at the end of the semester.
  2. The student will be placed on registration hold status (Academic Caution hold) by Enrollment Services and will be unable to register or change a registration until he or she sees a counselor or advisor to develop an Academic Plan (AP).
    1. The Academic Plan will identify academic improvement strategies which will include interventions such as participating in the Student Success Seminar, tutoring, or study groups; working with Student Resource and Women's Center (SRWC); working with Learning Support Services (LSS) on disability related accommodations or other issues; or fulfilling other interventions appropriate to the student's needs. The Academic Plan will be documented in the College's computer system and can be accessed by counselors and advisors.
    2. Once the counselor or advisor and the student are satisfied with the Academic Plan, the counselor or advisor may lift the hold for the semester.
  3. Effective Winter 2011, students in Academic Caution Status cannot take more than 12.5 credit hours. Students who move into this status after registering for the upcoming semester will need to adjust their credit hours before the last week of registration. At that time, the College will adjust the schedules of any students who are over the credit hour limit.
  4. A student in Academic Caution Status will progress to one of three steps:
    • Good Standing if the cumulative GPA is 2.0 or higher and the student successfully completes each course attempted from the list above.*
    • Remain in Academic Caution Status if the cumulative GPA is below 2.0 but the semester GPA is 2.0 or higher and the student successfully completes each course attempted from the list above.*
    • Move into Academic Warning Status if the semester GPA is below 2.0 or the student does not successfully complete each course attempted from the list above.*
  5. If a student in Academic Caution Status is likely to move into Academic Warning Status, the Academic Plan and the planned student schedule should reflect no more than 8.5 credits. This is because students who are placed into Academic Warning Status are limited to 8.5 credit hours. Students who move into this status after registering for the upcoming semester will need to adjust their credit hours before the last week of registration. At that time, the College will adjust the schedules of any students who are over the credit hour limit.

Step 2: Academic Warning Status:

A student who is in Academic Caution Status will be moved to Academic Warning Status

  • if his or her semester GPA is <2.0
  • OR
  • if he or she does not successfully complete each course attempted from the list above.*

Academic Warning Process

  1. The student is notified by mail that he or she has been placed in Academic Warning Status. A letter will be mailed to the student on the second work day after grades are posted at the end of the semester.
  2. The student will be placed on registration hold status (Academic Warning hold).
  3. Effective Winter 2011, students in Academic Warning Status cannot take more than 8.5 credit hours. Students who move into this status after registering for the upcoming semester will need to adjust their credit hours before the last week of registration. At that time, the College will adjust the schedules of any students who are over the credit hour limit.
  4. A student in Academic Warning Status must see a counselor or advisor to:
    1. Update his or her Academic Plan (AP).
    2. Register or change a registration to include one of the following required Intervention Courses:
      • The following Academic Skills credit courses: ACS 065, ACS101, ACS105, ACS107, ACS121 or ACS122.
      • Other approved courses designated by a counselor or advisor which may include: a non credit success course, seminar, or workshop; repeating an academic course previously taken; or another designated course.
    3. Once the counselor or advisor and the student are satisfied with the AP, the counselor or advisor may lift the hold for the semester.
  5. A student in Academic Warning Status will progress to one of three steps:
    • Good Standing if the cumulative GPA is ≥2.0 and the student successfully completes each course attempted from the list above.*
    • Moved back into Academic Caution Status if the student achieves a semester GPA of ≥2.0, completes 66% of attempted credits and successfully completes each course attempted from the list above.*
    • Face Suspension if one of the following occurs:
      1. The student does not achieve a semester GPA of ≥2.0
      2. OR
      1. The student does not complete 66% of attempted credits
      2. OR
      1. The student does not successfully complete each course attempted from the list above.*

Step 3: Academic Suspension:

A student who is in Academic Warning Status will be suspended if one of the following occurs:

  • if the semester GPA is <2.0
  • OR
  • if he or she does not successfully complete 66% of attempted credits
  • OR
  • if he or she does not successfully complete each course attempted from the list above.*

The soonest suspension can occur for any student is the end of a student's 3rd semester.

Suspension Process

  1. The student is notified by mail that he or she has been suspended and of the length of the suspension. A letter will be mailed to the student on the second work day after grades are posted at the end of the semester.

    1. If it is a first suspension: the student will be suspended according to the semester in which the student was in Academic Warning Status but failed to make sufficient progress: from fall semester, the student will be suspended for winter term; from winter semester, the student will be suspended for fall term.
    2. If it is a 2nd or subsequent suspension, the student will be suspended for one full year starting from the date of the suspension.
  2. When a student returns from suspension, the student is in Academic Warning Status.

Appeals Process

  1. The student may appeal his or her suspension to the Suspension Appeals Committee (SAC) by doing the following:
    1. Student sends a letter of appeal to the committee in care of the Dean of Academic Placement, Counseling & Support Services. Appeal letters must be received by the Dean's office five working days prior to the first day of the semester of suspension.
    2. The SAC meets to review all appeals for the upcoming semester. The committee will accept or deny each student's appeal. The SAC will be chaired by a dean from one of the academic divisions.
    3. The SAC chair is responsible for notifying all students who have appealed of the committee's decision prior to the last day of registration.
    4. If the appeal is denied, pre-registered students will automatically be dropped from all of their courses.
    5. The SAC will meet in January, June, and August.
  2. If the student chooses not to appeal, then the suspension process as outlined above goes into effect.

Possible Appeal Outcomes:

  • If the suspension is waived by the SAC, the student will return in Academic Warning Status.
  • If the suspension is upheld by the SAC and it is a 1st suspension, the student will be suspended as outlined above in 1A of the Suspension Process.
  • If the suspension is upheld by the SAC and it is a 2nd or subsequent suspension, the student will be suspended as outlined above in 1B of the Suspension Process.
  • The SAC may impose other appropriate enrollment restrictions.

Note: Academic Intervention Program and Financial Aid's Academic Progress Criteria are not the same. Please see the Academic Progress Criteria page if you are looking for that information.

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