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Board of Trustees

6035 - External Use of College Facilities

General Policy Statement

The College's mission statement states: "We are in partnership with the community we serve." To help in fulfilling this mission, the College is committed to offer external groups the use of College facilities whenever appropriate.

The purpose of this policy is to provide a clear statement of the ways in which external groups may utilize College facilities including priorities of use, vendors, and services.

Policy Guidelines

  1. The College will make available designated facilities to internal and external organizations for activities which are primarily charitable or educational and will benefit the College and the community.
  2. The College reserves the right to accept or reject any request for use of facilities. Considerations for use include the following:
    • Availability of facilities and services
    • Federal, State, local, and College regulations
    • Alignment with College mission and purpose
    • Insurance requirements
    • Personnel and support services requirements
    • Available equipment and supplies
    • Efficient use of space
    • Financial impact
  3. Scheduling:
    • The President, or his/her designee, working with administrators responsible for facilities, will establish designated areas for use by external groups.
    • Scheduling of these designated facilities shall use the following priorities:
      1. External groups paying a fee for use
      2. Other groups
    • Reservations will be accepted according to timelines established by the President or his/her designee.
  4. The College reserves the right to refuse use to any group.
  5. The College can provide food services, or the group may elect to provide its own food services. The caterer chosen must be licensed and is subject to approval by the College. A signed agreement with a licensed food vendor shall exist whenever an external provider of food, beverage, and related services is used. Proof of liability, damage insurance, and workers' compensation insurance is required. Any food vendor is subject to inspection from the Health Department.
  6. Any equipment, services, or supplies used by the group must be provided or approved by the College.
  7. Rental and equipment use fees are established by the Board of Trustees through the tuition and fees schedule.

Outcomes

Efficient use of College facilities by giving access to external groups to benefit the College and the community.

Related Policies

  1. Facilities rental fee policy
  2. Food vendor policy
  3. Use of alcoholic beverages
  4. Indoor firearms range policies
  5. Smoking policy
  6. Student conduct
  7. Conduct and compliance

Adopted : June 26, 1990
Revised: October 28, 1997
Administrative Review: May 2002
(6035)

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